U.S. DEPARTMENT OF STATE
U.S. Embassy in Port au Prince
Notice of Funding Opportunity
Office: Public Affairs
Funding Opportunity Title: Haiti: Fiscal Transparency
Announcement Type: Grant
Funding Opportunity No.: DOS-PD-PAP-FTIF-19
Date Opened: May 21, 2019
Deadline for Applications: June 21, 2019
Award Amount: Up to USD 20,000
Page Limit: 5 pages
CFDA Number: 19.700 – General Department of State Assistance
Submission: All applications must be submitted electronically via email to: firstname.lastname@example.org
Awards are subject to the availability of funding
A. PROGRAM DESCRIPTION
The U.S. Embassy in Port au Prince and the U.S. Department of State’s Bureau of Economic and Business Affairs (EB) announce an open competition for organizations to submit applications for the Fiscal Transparency Innovation Fund. Please carefully follow all instructions below.
Under this Notice of Funding Opportunity (NOFO) assistance award solicitation, the Embassy will provide a one-time grant to a local or international nongovernmental organization to help Haiti make progress towards meeting the minimum requirements of fiscal transparency by 2021 through a civil society-driven approach. Proposals should address the public on the budget process; with the university sector to address government deficiencies in fiscal transparency and potential solutions; train local organization leaders in fiscal responsibility to stimulate grassroots initiatives towards more involvement of local government in the fiscal transparency process; and include a social media component.
This program is part of the Fiscal Transparency Innovation Fund (FTIF) intended to provide assistance to improve fiscal transparency in countries around the world. The FTIF was created in FY 2012 to support government and civil society organization efforts to enhance budget transparency, advance best practices in public financial management, and improve the transparency of natural resource management. Since its inception, the FTIF has provided over USD 31 million to support 75 projects in 58 countries to drive improvement in these areas. The U.S. Department of State’s Bureau of Economic and Business Affairs’ Office of Monetary Affairs and USAID’s Bureau for Economic Growth, Education, and Environment conduct FTIF oversight.
Direct funding for individuals, public international organizations, foreign governments, parastatal organizations, educational institutions, or U.S. Government departments and agencies is not available under this announcement.
B. FEDERAL AWARD INFORMATION
Length of performance period: Up to 12 months
Number of awards anticipated: One award. The USG reserves the right to award more than one project under this announcement.
Total available funding: Up to a maximum of USD 20,000.
Type of Funding: FY 2018 Economic Support Funds under the Foreign Assistance Act.
Anticipated project start date: July 1, 2019
Funding Instrument Type: Grant Project
Performance Period: Proposed project should be completed in 12 months or less.
This notice is subject to availability of funding.
C. ELIGILIBITY INFORMATION
Eligible Applicants: Not-for-profit organizations, including think tanks and civil society/non-governmental organizations (international or local).
Cost Sharing or Matching: This program does not require cost sharing.
Other Eligibility Requirements: In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D for information on how to obtain these registrations.
Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
D. APPLICATION AND SUBMISSION INFORMATION
Content and Form of Application Submission: Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
- The proposal clearly addresses the goals and objectives of this funding opportunity;
- All documents are in English;
- All budgets are in U.S. dollars; and
- All pages are numbered.
The proposal should contain sufficient information so that anyone would understand exactly what the applicant proposes. Applicants must submit a complete proposal that includes the items listed below. The proposal should not exceed 5 pages total and include:
- Proposal Summary: A brief narrative that outlines the proposed project, including project objectives and anticipated influence of the project.
- Introduction to the Organization: A description of past and present operations, as well as information on any previous grants from the U.S. Embassy and/or U.S. government agencies.
- Problem Statement: A clear, concise and well-supported statement of the issue that the proposal addresses and how it will address it.
- Project Goals and Objectives:
- The “goals” should describe what the project is intended to have achieved at its completion. How will it further the Fiscal Transparency Innovation Fund’s goal of providing assistance to improve fiscal transparency in countries around the world?
- The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
- Program Methods and Design: A description of how the project is expected to work and solve or address the stated problem.
- Project Activities: The specific activities related to the objectives that must be reached and the methods used to achieve the stated objectives
- Proposed Project Schedule: The proposed timeline for undertaking and completing the specific project activities. Dates, times, and locations of planned activities and events should be included.
- Key Personnel: The names, titles, roles, and experience/background of the key personnel to be involved in the project.
- – Who will work on the project?
– What responsibilities will they have?
– What qualifications do they have?
– What proportion of their time will be used in support of this project?
- – Who will work on the project?
- Project Monitoring and Evaluation: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
- Future Funding or Sustainability: The applicant’s plan for continuation beyond the grant period, or the availability of other resources, if applicable.
- Proposed Budget: Provide a line-item budget with a budget narrative for justification, consistent with the proposal narrative and project activities.
Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included. All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- Unique entity identifier from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- SAM.gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
- DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
- NCAGE application: Application page https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx and instructions https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf
- For NCAGE help from within the U.S., call 1-888-227-2423
- For NCAGE help from outside the U.S., call 1-269-961-7766
- Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in www.SAM.gov. SAM registration must be renewed annually.
Submission Dates and Times:
Applications are due no later than June 21, at 5:00 pm local Haitian time. Applications submitted after 5:00 pm will be ineligible for consideration. Begin the application process early, as this will allow time to address any technical difficulties that may arise in advance of the deadline. There will be no exceptions to this application deadline.
Applications should be submitted via email to email@example.com.
E. APPLICATION REVIEW INFORMATION
Post will convene a merit review panel to review all applications. Each application submitted under this announcement will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are designed to assess the quality of the proposed project and to determine the likelihood of its success. The criteria are closely related and are considered as a whole in judging the overall quality of an application. Applications will be reviewed based on their completeness, coherence, clarity, and attention to detail.
- Organizational capacity: The organization has expertise in its stated field and Embassy Windhoek is confident of its technical capacity to undertake the project. This includes a financial management system and a bank account.
- Goals and objectives: Goals and objectives are clearly stated and project approach is likely to provide maximum impact in achieving the proposed results. Applicant has clearly described how stated goals are related to and support the goals and themes outlined above.
- Sustainability: Project activities will continue to have positive impact after the end of the project.
- Feasibility: Analysis of the project’s economic, organizational, and technical feasibility. This is related to the project approach, budget items requested, and technical/human resource capacity of the organization.
- Budget: The budget justification is both reasonable and realistic in relation to the proposed activities and anticipated results. Grants will be awarded to programs with the highest impact per dollar spent.
- Monitoring and evaluation plan: The Applicant has demonstrated the ability to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The project includes a systematic recording and periodic analysis of selected information on the project activities
F. FEDERAL AWARD ADMINISTRATION INFORMATION
Federal Award Notices: The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring project expenses beginning on the start date shown on the grant award document signed by the Grants Officer. If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State. Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: All payments will be done via Electronic Funds Transfer (EFT) and a payment schedule will be determined in the grant agreement.
Administrative and National Policy Requirements Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.statebuy.state.gov/fa/pages/home.aspx. Note the U.S. Flag branding and marking requirements in the Standard Terms and Conditions. The standard form SF-270 Request for Advance or Reimbursement Payments may be submitted in the amounts required by the recipient to carry out the purpose of this award. Payments will be made in at least two installments and the initial installment may not exceed the amount of 60%.
Reporting Requirements: All awards issued under this announcement will require both program and financial reports on a frequency specified in the award agreement. The disbursement of funds may be tied to submission of these reports in a timely manner.
All other details related to award administration will be specified in the award agreement as well. Final programmatic and financial reports are due 90 days after the close of the project period. Progress reports at a minimum should be submitted via electronic mail to an address to be provided in the award.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact firstname.lastname@example.org .
H. OTHER INFORMATION
Guidelines for Budget Justification Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the project, and the percentage of their time that will be spent on the project.
Travel: Estimate the costs of travel and per diem for this project, for program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the project, which has a useful life of more than one year (or a life longer than the duration of the project), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the project activities.
Other Direct Costs: Describe other costs directly associated with the project, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the project activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68. “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages Not Funded: Please note that U.S. Embassy Windhoek does not provide any funding for alcoholic beverages in its grants.